{"id":2264,"date":"2018-11-08T19:34:57","date_gmt":"2018-11-08T19:34:57","guid":{"rendered":"http:\/\/northernc.on.ca\/lit\/?page_id=2264"},"modified":"2018-11-08T19:34:57","modified_gmt":"2018-11-08T19:34:57","slug":"making-documents-accessible","status":"publish","type":"page","link":"https:\/\/www.northerncollege.ca\/leid\/making-documents-accessible\/","title":{"rendered":"Making Documents and Files Accessible"},"content":{"rendered":"<p>Tips to help make documents and files accessible<\/p>\n<p><strong>MS Word<\/strong><\/p>\n<ul>\n<li>Use true headings and a table of contents to create structure for users of assistive technology.<\/li>\n<li>Format your text using the built-in named styles to add meaning and consistency.<\/li>\n<li>Provide context for any hyperlinks included in the document.<\/li>\n<li>Use the indentation and spacing option in the paragraph pane to create whitespace.<\/li>\n<li>Start a new page by clicking the Page break button.<\/li>\n<li>Position all objects \u201cin line with text\u201d to avoid floating objects.<\/li>\n<li>Use the true bulleted and numbered lists.<\/li>\n<li>Number your pages to allow for easy navigation.<\/li>\n<\/ul>\n<p><strong>Converting a Word document to an accessible PDF<\/strong><\/p>\n<ul>\n<li>With your Word document open, click the \u201cAcrobat\u201d tab in the tool bar.<\/li>\n<li>Select \u201cCreate PDF\u201d.<\/li>\n<li>In the \u201cSave\u201d box select the \u201cOptions\u201d button.<\/li>\n<li>Select the \u201cEnable Accessibility\u201d and \u201cReflow with Tagged Adobe PDF\u201d options.<\/li>\n<li>Name the file as desired, select a destination folder, and click \u201cSave\u201d.<\/li>\n<\/ul>\n<p><strong>MS PowerPoint<\/strong><\/p>\n<ul>\n<li>Guarantee that your slides will be read by screen readers in a logical order by starting with a built-in slide layout.<\/li>\n<li>Change your slide templates through the master slide view to keep consistency.<\/li>\n<li>Set the tab order manually to any custom slides.<\/li>\n<li>Expand on the contents of a slide in the slide notes.<\/li>\n<li>Avoid any transitions or animations.<\/li>\n<\/ul>\n<p><strong>MS Excel<\/strong><\/p>\n<ul>\n<li>Provide structure, meaning and ease of navigation with named styles.<\/li>\n<li>Give all your tabs a descriptive name to make navigating through your workbook easy.<\/li>\n<li>Keep tables simple by avoiding merged cells and dividing complex data into separate tables.<\/li>\n<li>Remove any unnecessary blank cells within a table.<\/li>\n<li>Specify clear and concise table headers.<\/li>\n<li>Add a title and axis labels to charts.<\/li>\n<li>Use more than just colour to distinguish between the different bars or lines. Use shape, texture and different types of lines as well.<\/li>\n<\/ul>\n<p><strong>General Tips<\/strong><\/p>\n<p>Format text:<\/p>\n<ul>\n<li>Use font between 12 to 18 points for body text.<\/li>\n<li>Choose Sans serif fonts (such as Veranda, Arial and Helvetica) rather than serif fonts (e.g., Times New Roman, Garamond).<\/li>\n<li>Avoid large amounts of text in bold, italics, underlined or all caps, as these can make deciphering text more difficult for those with cognitive disabilities.<\/li>\n<li>Avoid animated text.<\/li>\n<\/ul>\n<p>Ensure a contrast ratio of at least 4:5:1. Check the contrast of any text or image using the colour contrast tool.<\/p>\n<p>Avoid using colour as a distinguishing feature. For example:<\/p>\n<ul>\n<li>Track any changes using the \u201cTrack Changes\u201d feature, rather than simply changing the colour.<\/li>\n<li>Label images with a figure number and use that as a reference rather than referring to their appearances.<\/li>\n<\/ul>\n<p>Avoid using images of text.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Tips to help make documents and files accessible MS Word Use true headings and a table of contents to create structure for users of assistive technology. Format your text using the built-in named styles to add meaning and consistency. Provide context for any hyperlinks included in the document. Use the indentation and spacing option in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2264","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.northerncollege.ca\/leid\/wp-json\/wp\/v2\/pages\/2264","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.northerncollege.ca\/leid\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.northerncollege.ca\/leid\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.northerncollege.ca\/leid\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.northerncollege.ca\/leid\/wp-json\/wp\/v2\/comments?post=2264"}],"version-history":[{"count":0,"href":"https:\/\/www.northerncollege.ca\/leid\/wp-json\/wp\/v2\/pages\/2264\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.northerncollege.ca\/leid\/wp-json\/wp\/v2\/media?parent=2264"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}