Congratulations, you’re almost there!

Your final semester is underway and the end is in sight. This message is to let you know about document processing timelines so that you can plan accordingly, especially if you are graduating outside the college’s customary spring time convocation ceremonies.

Convocation Ceremonies

Moosonee Campus

Wednesday, May 29, 2024


Kirkland Lake Campus

Friday, May 31, 2024


Haileybury Campus

Friday, June 7, 2024


Timmins Campus

Thursday, June 13 & Friday, June 14, 2024


Graduatation ceremony

All graduates must register in your Student Portal account and Blackboard. The registration will be open until March 24th.


All ceremonies are being livesteamed on our YouTube Channel!

Graduation Documents

Your graduation documents need be accurate in every detail, reliably reflecting your academic record, and supportive of college and program accreditation.

Graduation preparations include your official transcript, your program certificate, diploma or degree, and certain other items in specific cases such as a program completion letter, Health Sciences pin, and even a correctly addressed envelope for delivery.

  • Students attending their convocation ceremony, obtain their graduation documents at that time.
  • Students not attending their graduation ceremony are mailed documents on the next business day following the ceremony date. Please make sure you update your Canadian mailing address in your account of the Student Portal – log into your student account and see left hand menu.

Delivery & Mailing Timelines

For graduates not attending the convocation ceremony, documents are delivered by mail. The entire document delivery process takes about 30 business days or approximately a month and a half, plus mail delivery time.

Upon the final day of your program (last day of exams, placement or co-op, or extension) the documentation process will begin. Please expect up to 30 business days for production of your official graduation documents. Mail delivery follows convocation ceremonies for those not in attendance.  Documents are mailed from the college by regular post.

  • Delivery time within campus regions is typically a week.
  • Delivery time within the Toronto region is typically about two weeks.

Please Plan Ahead: It takes about 7 to 8 weeks to receive your college documents by mail. Be sure your address, program requirements, payments, pathway institution deadlines, employer needs, or study permit timelines are all in order for ideal document delivery.


How Documents Get Delayed

  • Wrong address. Please make sure you update your Canadian mailing address in your account of the Student Portal – log into your student account and see left hand menu.
  • Outstanding payment. The College Academic Policy #A-7 Convocation Requirements states that students with outstanding fees will not receive an official transcript or certificate/diploma. Use the Student Portal to check for your balance owing and to pay it.
  • Delayed final grade. Due to extension of assignment, exam re-write, placement, or co-op, your final grade may be delayed. Be sure to let your Coordinator know when you have fully completed your program.

Timelines for Delivery of Official Graduation Documents from the Office of the Registrar


Day 1 to 9 Day 10 to 14 Day 14 to 24 Day 25 to 29 Day 30 2-4 Weeks for Delivery
After Final Day of Exams, Placement, or Co-op, grades are submitted by professors, reviewed, and recorded. Unofficial Transcripts, including grades, become available in your Student Account.


For Post-Graduate Work Permit Applications, Completion Letters in your Student Portal will be available.

Production of Official Graduation documents (i.e. Transcript, Diploma, Completion Letter, and others) .

For Post-Graduate Work Permit Applications, Official Transcripts in MyCreds will be available.

Review and Packaging of all Officially printed Graduation Documents. Official Graduation documents are mailed out (with the exception of June graduation, which will be presented at graduation or mailed out up to one week after the ceremony) Please expect a minimum of 2-4 weeks
for delivery within Canada.


Other Documents

Documentation for Jobs, Studies & Visas: Unofficial transcripts will be available in your student portal about two weeks following the final day of your program (last day of exams, placement or co-op, or extension). This is acceptable for most employer requests and will suffice temporarily if an employer requires an official transcript or diploma.

If you require official graduation documents for a job application, college or university application, or a work permit, please note these document delivery timelines to plan for your post-graduation activity.


Work Permits & Extending Your Study Permit: If your study permit expires shortly after your graduation, request an extension as soon as possible from IRCC in order to remain compliant with immigration requirements and stress-free in the several weeks before you receive your documents and complete your work permit application.

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